You don’t have to always be working on big, energy-intensive projects for you to be productive. That way you can still get useful work done even when you’re not feeling that motivated. For example, if it’s a Friday afternoon and your motivation and energy levels are low, you can look at all of your “low energy” tasks and tick off a few of these before the weekend. Labeling tasks with an energy level like “low” or “high” energy is a great way of filtering tasks based on how much effort is required. What do you feel like doing?Ī great piece of advice I received from Mike Vardy from is to do what you feel like doing. Give these tasks a due date and time when you’re ready to work on them. Label these tasks as a “Next action” and review them on a weekly or daily basis. This smaller task is the very next thing that has to done for the entire task to move closer to completion. For example, if you have a task to write a blog post that’s due in 3 days, your next action might be to create a featured image. “Next actions” represent the next thing you need to do to move a particular project forward.
Or better yet, create sub-tasks to remind yourself when to follow up with someone if you haven’t heard back. Make it a habit to review these “waiting” tasks at least once a week. You can’t always rely on other people being as productive or organized as you are and you may need to remind them that you’re waiting on their contribution before you can move forward. Identifying all the tasks you are “waiting” on is a great way of seeing which things you need to follow up on. Sometimes you can’t move a task forward until someone has given their opinion or completed some action first. Just label tasks with the most relevant or useful labels for that piece of work. TIP: You don’t have to label tasks with each and every one of these criteria. I put together a list of the most useful and relevant ways you can label and filter your tasks so that it’s easier to make a decision about what to work on when. Luckily, Todoist allows you to create labels and filters so you can easily see only the tasks that you can realistically work on based on the context or situation that you’re in.Ĭreating your ideal label/filter system takes a bit of a time commitment to start out with, but it’s well worth the investment in time saved over the long-term, trust me.
Deciding which task to do when begins to take up the precious time you could be using to actually get things done. But when you have a long list of tasks to deal with your to-do list can quickly become overwhelming. “Get everything you need to do out of your head and into a productivity system.”
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